1st Highworth Scout Group - Reviewed: 26th May 2018
This Privacy Policy sets out what we do with Personal Data and what you can expect from us as part of our obligations when processing this Personal Data.
1st Highworth Scout Group is a youth charity. We are incorporated by royal charter, and regulated as a member of The Scout Association (see www.scouts.org.uk). We are registered with the UK Charity Commission as Registered Charity Number 305929. Our Group Executive Committee is the data controller for the information we collect. We are based at The Scout Hut, Eastrop, Highworth, Wilts. SN6 7AT
We may hold Personal Data (including Sensitive Personal Data) about members, parents/guardians and volunteers. We believe it is important to be open and transparent about how we will use your Personal Data. Information we may hold includes the following:
We use this information to communicate with you and to carry out our obligations as Scout Leaders. We also have a responsibility to keep information about you, both during your membership and afterwards (due to our safeguarding responsibilities and also to help us if you leave and re-join). In addition we may collect data for registration for events, including nights away. In some cases this data will be Sensitive Personal Data, which we ask for to allow us to provide appropriate care for members whilst under our supervision. The list of activities we carry out as part of Scouting that may require the use of Personal Data include:
We gather data through a variety of methods, these include:
We may keep information for different periods of time for different purposes as required by law or best practice. To make sure of continuity (for example leavers and then re-joiners) and to carry out our legal responsibilities relating to safeguarding young people, we keep membership information throughout the membership and after it ends. We will also keep any Gift Aid Claim information for the statutory 7 years as required by HMRC
Only those members who need membership information to carry out their role have access to that information. We may share membership data with other local scouting groups where this activity is required to deliver the scouting group obligations, such as stand in leaders. We may also share data within The Scout Association and with Online Youth Manager who provide one of our online membership management systems. We do not store credit card details, nor do we use any automated decision making systems.
This data is securely stored in a number of ways:-
When on events some data, such as contact and medical details, will be taken as paper printouts stored in a locked briefcase. Paper forms will be securely destroyed after use. We take data security seriously.
As a Data Subject you have rights over your own data that you can exercise at any time, including:
In the event that you wish to contact us to exercise these rights or for any further queries on this Privacy Policy please email the 1st Highworth Scout Group’s Data Protection Officer, dpo@highworthscouts.org.uk
You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.
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